The Unexpected Security Of Data Accountability

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You’ve heard of the unexpected security of data accountability right?  What a beautiful time to be alive. Data accountability is finally a thing, and it’s making sure that we’re looked after.

Data accountability is precisely how it reads on the tin. It’s making sure that you are responsible for your data. To some, they may not even bat an eyelid, as they are the masters of data, and know that there’s not a thing on this Earth that can get in the way of their pristine organization.

To others, it may trigger alarm bells. Is my data correct? Did I make a mistake? Who knows. But now, there are ways to make things easier. Let’s make sure you know them.

Global Synchronization for Data Accountability

It’s easy to throw these buzzwords around. Let’s get into the meat of things, so you know exactly what we’re talking about.

Cross Department Interactions

You’ve been to meetings, you’ve received emails, you’ve waited for both to happen.  Wasting precious time to get your hands on the data you need.

Now step back for a second. What if the data you required… was available to you at all times? The dream, right? Well, it’s more of a reality than you think.

By using pieces of software, or implementing a policy, data can be shared, with access security of course, immediately with you, across all departments. Raising eyebrows yet? Then keep reading.

The Ultimate Truth

Let’s face it. No matter how clean the suit, how professional a person appears, at the end of the day, we’re just plain old humans. And to be human is to get things wrong every now and again.

Data accountability and synchronization is about creating a collaborative effort. It’s about being helped, and helping others. If you spot a mistake, you can let them know. If you make a mistake, they’ll let you know.

Working on our own can give us tunnel vision.  You know that you have your entire department at your back when data is synchronized, to catch if you get it wrong. Which does, and will, happen at times.

Department Accountability

Without knowing about synchronization, it may sound as if it’s a bit of a tiresome effort to keep everything in line, when every other department can see your efforts.

Managing Data Better

If managed well, this won’t be a deep end situation where everyone is scrambling to make sure things are correct. That’s the wrong way to look at it. It can improve things, and take some of that stress away. If there was any, of course.

As mentioned, synchronized data can take a lot of time off your hands. Once introduced, it can also highlight inefficient processes because if the data is constantly wrong, something else must be. It’ll help you get down to the root cause of things, improving the future for your departments!

Data Quality

Knowing that other departments are submitting their data, it can subconsciously make you and your team more accountable for your data.

Set in a certain way, data that overlaps and produces discrepancies, will allow for amazing data quality. It might be a longer process to fix and change old processes, but once the hard work is over, you’ll have a well-oiled machine. And your department will have less to worry about in the long run.

What Data Accountability Really Means

Let’s take things down to their purest definitions, so it’s easier to understand what it is we’re talking about.

Reducing Errors

Data errors in synchronized data can affect the whole process. In all departments, all processes, all workflows, an error can throw a wrench into the entire operation.

Don’t fret. This can give room for permanent changes within the data reporting processes. When errors keep getting made, you look at the cause. If it’s an employee who’s been trained wrong, retrain them. When a certain spreadsheet macro has been made wrong, you can fix it.

As long as you see it as a healing process, you’ll reap the benefits in no time at all.

Reducing The Chase Time

Far too much time is wasted on waiting for others. People are busy, it’s to be expected. Answering their emails might not be the first thing on their mind when neck deep in work.

With data synchronization, requesting certain data from a certain department or person, removes the time loss entirely. It’s a simple go here, check the data, pull from it, done. Maybe with a system like this, departments can allocate that time to making sure they don’t ever get busy again!

Recommendations For Data Accountability

Now that you’ve read about the benefits, let’s talk about methods to implement it into your departments.  Below, we’ll list 4 ways on how you can get this done.

MuleSoft data integrationMuleSoft

MuleSoft is at the top of our list of recommendations, being one of the most popular integration tools that exist on the market.  Many of the largest businesses in the world.

It offers a lot of connectivity towards different API’s, like Salesforce, Amazon S3, and SAP.  Automation is at the core of MuleSoft, so it doesn’t require a lot of hands on maintenance once it’s been configured for the first time.

 

Airflow supports data accountabiltyApache Airflow

Apache Airflow was originally a solution made by AirBnB, to manage their complicated workflows. It now exists as an open-source platform, available to anyone. The best part? It’s free!

Python coding language is at the core of Airflow. But it’s made with ease of use in mind, not requiring complex coding to make it work.

Hosting an amazingly huge number of integrations, from Google Cloud Tasks to the Azure Cosmos DB, this is an incredibly useful tool to which you can fine tune perfectly to your own operations.

 

Zappier empowers usersZapier

Zapier is described as a self-service tool, and allows for a non-coder to automate their workflows. This tool has a ton of frontline commercial apps.  Each can be integrated and weaved with one another.

Instead of using code, you use UI friendly triggers. If this happens, then that happens. Realistically, your own creativity is the only limit on what you can do with Zapier. And if you’re using a niche platform that Zapier doesn’t host.  otherwise, the possibilities are endless.

They offer a free service, so you can try it out before diving straight in.

 

Power Automate - Data accountabilityPower Automate

Power Automate is Microsoft’s own answer to automation and workflow. Mainly focussed on the availability of Microsoft apps like Office and Planner, it also offers some function between social media and even RSS feeds.

Similar to Zapier, it uses triggers. It does require some technical know-how in the way you specify functions, but it allows a brilliant way to get the most out of your Microsoft suite.

Security Of Data Accountability

Data accountability is important, as it makes you honest. It will improve your workflow, let mistakes be solved, and most importantly, it frees up time that you always needed elsewhere.

At the end of the day, a happier workplace is an efficient workplace. Eliminating time drains with software can remove the boring, monotonous work that departments go through every day.

A bit of effort and investment, in return for grateful employees and higher ROI? It’s a no-brainer. And I’m sure you agree.